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Academics Assistant - Teaching & Learning

  • Administrator/Staff Positions

TITLE:                Academic Assistant - Teaching & Learning 

REPORTS TO:    Director of Teaching & Learning


Teaching & Learning: Provide support for the Director of Teaching & Learning in completing their daily tasks to help them remain organized and effective as an instructional leader.  

Student Records: Responsibility for all student records from when students are accepted through their graduation or withdrawal. The registrar maintains each student’s cumulative folders.  The registrar is key in collecting and distributing all the information needed for progress reports, report cards, and transcripts. 

CPE Liaison: Working with the Management Representative and Administrative Team, take responsibility for the timely filing of all CPE documentation: course, module, and teacher deployment, quarterly and annual reports. 


Teaching & Learning -

  • Assist with the management of textbooks and curriculum resources

  • Coordinate with the Director of Teaching & Learning to prepare for inservice days and track teacher professional development records 

  • Support the Director of Teaching & Learning with preparation for and implementation of standardized testing
  • Annually liaise with the Director of Teaching & Learning to ensure all course information is updated in PowerSchool and Atlas, including reporting standards

  • Complete special projects or other duties assigned by the Director of Teaching & Learning

Student Records -

  • Create, activate, and deactivate student records in PowerSchool, keeping accurate enrollment

  • Follow-up of admission records to ensure copies of all records are complete

  • Maintain report cards and transcripts for student file 

  • Ensure test scores are filed in a timely fashion (MAP, PSAT) 

  • Distribute student records upon request (Certificate of Enrollment, report cards, transcripts, etc.) 

  • Upon student withdrawal, review and complete the student cumulative file. 
    • Filing report cards and/or transcripts to date 
    • File all required documentation in student records per policies
  • Assist with data gathering and generating administrative reports as needed.

  • Assist with obtaining and updating current student visa information.

CPE Liaison -

  • Under the guidance of the Dir T&L, ensure that all CPE applications (such as course/teacher/ module/manager/premises amendments) are filed within CPE guidelines, and the current status of course deployment is published accurately.

Other Responsibilities -

  • Perform other related duties as required and assigned



  • Minimum bachelor’s degree

  • Excellent interpersonal skills

  • Excellent problem solving, documentation, and organizational skills

  • Telephone and messaging skills

  • Experience in Google Suite products preferred

  • Experience in Powerschool preferred

  • Proficiency in spoken and written English

The position involves a 5-day work week with annual leave entitlement, on top of school closures for 4 weeks (2 weeks off for winter break, 2 weeks off for summer break) each year.

If you are interested in applying, please send a cover letter and resume/CV to 

Please note, only shortlisted candidates will be contacted. 

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